Things to look out for when booking an event space

If you’re new to the event planning sector, or just need a little help in getting your next event off the ground, our handy checklist will help you ask all the right questions when booking your next venue.

 

Equipment

Do you need to supply AV equipment? Does your event space have adequate seating for your guests?  Do you need to take a laptop? To avoid any last-minute mishaps, make sure your event space has all the necessary equipment to ensure your meeting or conference runs smoothly.

If you’re planning a larger event, Motherwell Concert Hall offers full technical support, from sound and lighting to staging and catering. Their on-site catering team will be available to you too, helping you create your perfect menu. Rutherglen Town Hall also has access to full audio-visual facilities, a PA system and seating for over 100 delegates.

 

 

Onsite parking

Although many of Lanarkshire’s event spaces are accessible by rail, some commuters still prefer to travel by car. As we all know, finding a space to leave your car can be stressful, so making sure your venue has parking facilities large enough for your guests is crucial.

Located in the heart of Airdrie, the Airdrie Business Centre boasts a dedicated car park for over 60 vehicles, with 24-hour CCTV security. The centre offers four meeting rooms of varied sizes, great for small or large events. The New College, 101 Park Street in Coatbridge also offers reserved parking bays on request. 

 

 

Accessibility

Make sure to visit your venue prior to inviting your guests, ensuring it meets accessibility requirements. In addition to legally required access ramps and lifts, many venues offer well designed layouts and specialist facilities that could make a huge difference to those attending with accessibility needs.

Macdonald Crutherland House Hotel’s meeting facilities are accessible, and the company are committed to welcoming all guests by ensuring staff are well trained and making ongoing improvements. The Holiday Inn Express, in Hamilton, is equipped with a hearing assistance system, lifts and accessible washrooms, with meeting rooms located on the ground floor.

Everyone’s access needs are different, so detailed access information is available for most Lanarkshire venues on AccessAble’s website to reassure delegates with facts, figures and photographs before travelling.

 

Facility offerings

Get the most out of your venue by assessing what facilities they can offer in addition to their meeting spaces.

BioCity is features an on-site coffeehouse, equipped with air hockey, a pool table and a gym which is available to use to anyone hiring meeting space. They work with local suppliers, offering contemporary and healthy food and drink options, which can be served in your private meeting room.

If you really want to wow your delegates, Hamilton Park Racecourse has 13 luxurious private boxes available to hire, along with two large permanent marquees for larger events.

For more information on Lanarkshire’s meeting spaces, please visit VenuesLanarkshire.com